Virginia Regulatory Town Hall
Agency
Department of Behavioral Health and Developmental Services
 
Board
State Board of Behavioral Health and Developmental Services
 
Guidance Document Change: The purpose of this memorandum is to remind DBHDS licensed providers of the requirements and expectations for reporting serious incidents to the DBHDS Office of Licensing, pursuant to 12VAC35-46-1070.C. and 12VAC35-105-160.D.2., including the timeframe for reporting incidents; the process for reporting incidents; the allowable timeframe for adding to, amending, or correcting information reported to the Office of Licensing through the Computerized Human Rights Information System (CHRIS); and to inform providers of the processes that the Office of Licensing will follow for issuing citations, repeat citations and sanctions for violations of serious incident reporting requirements. In addition to ensuring all providers understand the regulatory requirements associated with reporting incidents, the processes outlined in this memo are central to the department’s efforts to address compliance indicators related to serious incident reporting as mandated by the US Department of Justice’s (DOJ) Settlement Agreement with Virginia.
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7/22/20  8:53 pm
Commenter: Emily Bowman, Pleasant View, Inc.

Where is the guidance?
 

This 'guidance' document contains more threatening language of punitive action against providers than actual guidance to ensure quality supports.  By not allowing communication between the licensing agent or human rights advocate and provider to count as a timely report it diminishes the relationship between provider and their DBHDS ‘partners.’   Not all “serious incidents” are black and white and often a provider will reach out to their licensing agent or advocate to ensure accuracy.  This provides an opportunity to foster communication and build trust between offices and providers.  The timeframes for reporting are ridiculous… they take the focus away from providing supports to the individual (as well as family and staff who may be working through a trauma) and places it on reporting to a system.  They force the provider to prioritize haste over accuracy. The ‘guidance’ in this document illustrates an adversarial position taken by DBHDS as opposed to supporting and fostering positive relationships with providers to ensure the best supports for the community we are all supposed to be serving. 

CommentID: 84178