Virginia Regulatory Town Hall
Agency
Department of Education
 
Board
State Board of Education
 
Guidance Document Change: The VDOE Supplemental Guidance for Evaluation and Eligibility in Special Education was developed to assist Individualized Education Program (IEP) and Eligibility teams, including parents, as they engage in evaluation, eligibility determinations, and decisions regarding the need for related services. This guidance is an addendum to the Virginia Department of Education’s Guidance on Evaluation and Eligibility for Special Education and Related Services. This document was developed in response to Recommendations 1 and 2 from the Joint Legislative Audit and Review Commission (JLARC) 2020 report on K-12 Special Education in Virginia. The Supplemental Guidance provides information about data sources that may be used to inform eligibility for special education services or a need for a related service, as well as information to assist in the local interpretation for terminology in Virginia special education regulations that are not clearly defined (e.g., determining “adverse educational impact” and determining “need for specially designed instruction”). The Sample Eligibility Forms and Disability Worksheets reflects a revision to the existing Guidance on Evaluation and Eligibility for Special Education Appendix (Sample Evaluation and Eligibility Forms). This revision was made in response to Recommendation 2 from the Joint Legislative Audit and Review Commission (JLARC) 2020 report on K-12 Special Education in Virginia. The sample forms and worksheets are provided to assist Local Educational Agencies (LEA) in documenting eligibility determinations in accordance with the criteria contained in the Regulations Governing Special Education Programs for Children with Disabilities in Virginia.
Previous Comment     Next Comment     Back to List of Comments
9/15/21  8:58 pm
Commenter: Melissa K. Waugh, JD, MPH - Belkowitz Law, PLLC

Inaccurate eligibility criteria for SLD in proposed VDOE guidance addendum
 

While it states on pg. 1 of this document that the intent is not to change any federal or state regulation, in fact, this document does change regulatory criteria for eligibility in the category of Specific Learning Disability.

First, in Step 5 of the Specific Learning Disability Worksheet it states that "[t]he student does not have learning problems that are primarily the result of: . . . 4. cultural factors, an environmental or economic disadvantage,".  The language in the VA regulations at 8 VAC 20-81-10 for the definition of Specific Learning Disability says, ". . . environmental, cultural, or economic disadvantage".  Later in 8 VAC 20-81-80(T)(2)(c), the language is "(4)  Environmental, cultural, or economic disadvantage".  Even the proposed document itself on pg. 57 uses the terms "Environmental, Cultural, or Economic Disadvantage."  To expand the term "cultural disadvantage" to include any "cultural factors" in this eligibility worksheet expands the realm of reasons an Eligibility Team could exclude a student with a learning disability from receiving special education.  It could cause confusion on Teams and introduce cultural bias into the decision-making process for eligibility.  While the document states on pg. 28 that use of these forms is optional, because these forms are being used as the foundation of VA IEP (the new IEP writing program used by ~110 districts in VA now), it is important that the language in the worksheet remain consistent with regulations.

Second, Step 6 regarding documentation of an adverse effect on educational performance is not an eligibility criterion found in the IDEA, federal regulations, or VA regulations for the disability category of SLD.  To include it in this worksheet or any guidance document is to expand eligibility criteria beyond federal and VA regulations.  This unlawful eligibility requirement prevents otherwise eligible students with learning disabilities from qualifying for the disability category of SLD in VA.  As noted above, roughly 1/2 of VA districts already use VA IEP (and more will be added in future years), therefore, districts are being mislead into applying illegal criteria for eligibility determinations.  This Step 6 must be removed from the Specific Learning Disability Worksheet.

 

 

 

CommentID: 99994