Virginia Regulatory Town Hall
Agency
Department of Elections
 
Board
State Board of Elections
 
chapter
Absentee Voting [1 VAC 20 ‑ 70]
Chapter is Exempt from Article 2 of the Administrative Process Act
Action 2014 Absentee Material Omissions
Stage Proposed
Comment Period Ended on 7/21/2014
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7/18/14  3:50 pm
Commenter: Judy Brown, General Registrar - Loudoun County

Absentee Street Type and Name Suffix
 

Simply to reject a returned absentee ballot due to lack of the street type (identifier) or a name suffix is truly unfair.  We have confirmed, prior to mailing the ballot, that the person is in fact a registered voter and eligible to receive the ballot.  We place a computer generated label on the envelope for return of the ballot.  By scanning this into the computer, we have determined from whom the ballot was received.

As has been stated, sometimes the post office uses a different street type than the county GIS (mapping office).  When this happens a decision must be made by the local voter registration office as to which one is correct and should be entered into the street file.

When we have two people from the same household (one Jr. and one Sr), there is a slim chance both have applied for absentee ballots.  If this happens, a simply signature comparison can be done quickly if there is a question.  If both applied, most likely both will be returned as well.

I am in agreement with other comments, lack of a street type (identifier) or a name suffix should not be a material omission on Envelope B for absentee ballots.  We have finally removed some of the other common oversights voters make when completing Envelope B to ensure we are counting ballots, not rejecting them.

 

CommentID: 33330